eSUB Inc.

About eSUB 

We're disrupting the trillion-dollar construction industry and having a blast doing it! eSUB is the leader in project management software exclusively focused on Commercial Trade Subcontractors. Our customers build projects like the Freedom Towers, airports, major ballparks, and tech campuses of the world. 

Users rate eSUB the #1 product in Construction Project Management, and we have built a strong and loyal customer base for our award-winning platform. At its core, eSUB helps our customers get paid for the work they do and mitigate risk on their commercial trade contractor projects. 

Job Responsibilities 
Accounts Payable 

• Process and categorize incoming invoices in internal systems, confirm appropriate approvals, review and maintain receipts, and reconcile discrepancies 

• Onboard vendors (including collecting and organizing W9s and contact information) and handle all payment-related vendor correspondence via phone or email 

• Reconcile the corporate card monthly and collect and organize transaction receipts 

• Run 1099s 

Accounts Receivable 

• Prepare a high volume of deposits, post cash receipts and ensure proper invoice application 

• Generate and send out invoices with appropriate back-up documentation (including setup and maintenance of new customers in Maxio—eSUB’s billing system) 

• Carry out billing, collections, and reporting activities 

• Investigate and resolve customer queries via phone or email, as appropriate 

• Research and solve payment discrepancies, adjust customer accounts as needed 

Payroll 

• Collaborate with HR to process multi-state payroll via ADP for both salaried and hourly employees on a semi-monthly basis 

• Responsible for setting up new state tax withholding and SUI accounts as required and maintaining rates and records within existing system (Anrok & QuickBooks) 

• Calculate and prepare manual paychecks as needed 

• Reconcile all payroll and benefits related accounts, record all payroll journal entries and update JE mapping as necessary 

Monthly Close & Financial Reporting 

• Maintain, operate, and oversee all standard accounting functions to include payroll, AP, AR 

• Execute the entire month end close process—including journal entries, reconciliations and supporting schedules (payroll, cash, accruals, prepaids, fixed assets, allocations) 

• Assist in the preparation of GAAP financial statements, including document preparation, data analysis, and reconciliation processes 

• Work closely with the CEO on budget prep and forecasting 

• Adhere to a disciplined schedule to ensure that monthly, quarterly and annual reporting timelines are consistently met 

• Participate in the ongoing development/establishment of Standard Operating Procedure (SOP) documents for accounting policies and regulations 

General 

• Review and reconcile bank accounts and transactions 

• Calculate, reconcile and process sales commissions  

• Work closely with leadership in reporting and analysis and general corporate accounting matters including ad hoc projects or requests 

• Participate in data collection (due diligence) for audit & tax return prep as requested 

• Support HR function as needed, workers comp audit, benefits data entry and review, etc. 

Job Requirements 

• BA/BS degree or equivalent in Finance or Accounting preferred 

• Experience in QuickBooks Online required 

• Knowledge of payroll systems and processing preferred 

• 5-7 years progressive accounting experience, in some combination of AR/AP/payroll, including at least 3+ years general accounting experience 

• Solid understanding of basic accounting and knowledge of GAAP 

• Strong organizational skills; must be detail oriented and able to follow a task through to completion 

• Ability to multi-task 

• Open to change and willing to learn new skills 

• Ability to follow up on pending issues 

• Strong written and verbal communication skills 

• Ability to meet deadlines 

• Must have proficiency in MS Suite (Word, Excel, Outlook, SharePoint, Teams) 

• Experience in a growth tech environment a plus 

• Experience with Salesforce, Maxio (SaaSOptics), Anrok, Stax a plus 

• Experience with ADP a plus 

Work Environment: 

This position is a remote role and requires the individual to work virtually from their home. 

Physical Demands:  

• Talking/Hearing Over Phone & In Person 50%   

• Sitting 90%   

• Ability to View Computer Monitor 90%   

• Take Notes in Written Form 10%   

 Position Type/Expected Hours of Work: 

• This is a full-time position.  Days of work are Monday through Friday. 

• eSUB is 100% virtual 

Travel  

This position requires no regular travel. Travel will be on an on-demand basis as may be needed for training purposes.   

Additional Eligibility Qualifications:  

Must submit to a background check as a contingency for the position.   

Work Authorization/Security Clearance (if applicable):  

Must be authorized to work in the United States. Each candidate is required to comply with federal and local laws and authorization will be checked through E-verify.   

AAP/EEO Statement:   

eSUB, Inc prohibits discrimination or harassment based on the following categories:  race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability,  medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law.  

Other Duties  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.